Landlord Privacy Notice

How we use this personal data

We use your personal data to provide a lettings service to you. The lawful basis for processing your data is legitimate interests – the processing is necessary for the legitimate interests of our business and all our clients to ensure that tenants are housed in the best property possible for their needs.

We will also use this data to keep you informed of our other services, if you consented to this when you registered.  For this service, the lawful basis for processing your data is consent – this means that you must give your consent prior to receiving these communications.  Without your consent, we will not contact you regarding our services.

How we share your personal data

We store your information on our technology systems in the UK, some of which is managed by our IT service providers.

During the course of the letting, depending on the service package you have subscribed to, your details may be shared with;

  • A tenant deposit scheme provider, as required by law
  • Landlord insurance provider
  • Our contractors to complete property inspections and maintenance
  • Prospective tenants
  • Suppliers of utilities to the property
  • Tax authorities, as required by law
  • The local authority for the property

In the event of a breach of contract, your details may be shared with other external parties.

We will not further share your details; nor will we sell them to anyone.

Information received from other sources?

We do not receive information from other sources.

How long do we keep this information about you?

Your data is held during the course of our relationship.  Once this has ended, your personal data will be held for up to one year, unless it is deemed to be significant or there is valid reason for its retention. Financial records are kept for seven years.